Workforce Management Software for Restaurant & Bars ~ WorkAxle

WORKAXLE POWERS

Restaurants & Bars

At WorkAxle, we’re aware of the hectic nature of the restaurant and bar environment: long hours, close quarters, constantly changing schedules, numerous shift change and time-off requests, etc.

Workforce Management Software for Restaurants & Bars

Based on discussions with over 500 restaurant and bar owners and managers, we’ve understood that restaurateurs need a software that is capable, complex, collaborative, mobile, efficient, intelligent, flexible, scalable and compliant.

SOME BRANDS WE WORK WITH

Capable

At the very least, any software you use must be able to handle your needs. WorkAxle covers all of your daily and weekly workforce-related tasks, including scheduling employees, communicating with staff, gathering employee availabilities, managing shift change requests (i.e shift trades, shift covers, time-off requests), tracking employee time and attendance, processing payroll information, task management and more. 

In addition, the platform is completely cloud-based, so you can maintain a safe, electronic record of everything, accessible at anytime and from anywhere.

Collaborative

Because of restaurants’ unique staffing reality, the restaurant and bar industry requires a great deal of collaboration. WorkAxle allows you and your staff members to communicate with each other through each of its available channels: desktop, tablets and smartphones (iOS and Android). Chat in public or private channels or through WorkAxle’s video conferencing feature at anytime and from anywhere.

Efficient

Many restaurateurs are losing thousands of dollars every year due to outdated and inefficient technology. Sadly, many are unconcerned because these losses are often viewed as “the inevitable costs of doing business”. Here’s a reality check: you do NOT need to accept these costs, there IS an alternative.

WorkAxle was built for quality and efficiency. It was created using the most recent technology, and designed to drastically reduce the amount of time and money you spend on administrative tasks every week.

In WorkAxle, all of your managerial tasks are fully or semi-automated; making and updating your schedule, managing employee shift change requests (i.e. time-off requests, shift trade and shift cover requests, etc.), gathering and storing key data points, calculating labor costs, gathering availabilities, creating and validating timecards, processing payroll and others.

For example, let’s look at shift-change requests:

In WorkAxle, employees become pro-active members of your organization; they set their preferred working hours and arrange shifts trades and replacements between themselves (upon your approval). Not only does this empower your employees, it also removes 90% of your workload: you no longer need to suffer through the process of reaching out to employees to see who is available/willing to trade, gathering availabilities, double-checking the schedule to see if a  trade is possible, manually changing and updating the schedule, and finally publishing the schedule. This becomes quickly overwhelming when you consider this process is repeated every time a shift change is made.

Flexible

The world is changing every second: changing social, technological and economic trends are felt everywhere and they’re affecting you. What happens when your needs eventually change? You need a software that can adapt to your needs, and respond quickly. This is why WorkAxle houses a team of engineers solely dedicated to improving the platform based on your feedback. In addition, our open API allows for quick and inexpensive integrations with third-party tools if need be.

Complex

We understand that restaurants and bars presents certain staffing complexities: many locations, teams of variable sizes, a mix of part-time, full-time, seasonal and on-call staff, workers of different roles and specializations, etc. In other words, restaurant management involves a great deal of coordination and specificity.

This is why WorkAxle was designed to allow you to create shifts by teams of employees, and to segment your employees by specific categories. When scheduling, you can segment your employees by location, availability, department, role and tags. Tags are any characteristics you deem relevant; these may include skills, certifications, qualities, spoken languages and others. With WorkAxle, you can attain new levels of detail and granularity in your business.

Mobile

Teams of employees working on-site and off-site at different times requires you and your staff to be able to function remotely. With WorkAxle, employees have everything they need on their phones; they can receive their allotted hours, make shift changes themselves (i.e. upon your approval), communicate, set their availabilities and more. They can also receive any tasks, documents, reminders or any other relevant information you send them.

Intelligent

Another way WorkAxle helps you cut costs is through intelligent decision-making (i.e. decisions based on data). WorkAxle helps you accomplish this through real-time data tracking, forecasting and automatic suggestion. 

Real-Time Data Tracking

WorkAxle allows you to keep track of all the most important business statistics: hours worked (scheduled and actual), labor costs (estimated and actual), sales, budgets, event and weather analytics, and more. No more overtime fees!

Forecasting

WorkAxle allows you to store your past data, so that you can make better decisions about the future. Want to know how many employees you should schedule on the first Tuesday of November? Go look at the data from the same day last year!

Automatic Suggestion

WorkAxle shows you the evolution of your labor costs (targeted vs. estimated) as you schedule your employees, so that you can always be within your desired labor range.

Scalable

We understand that in many cases restaurants are part of larger groups or chains (i.e. multiple locations are connected to one another), and that expansion is frequent. In these cases, you must manage and supervise multiple locations and hence many employees at once. WorkAxle was built specifically to accommodate growing businesses, with built-in multi-location and multi-employee functionality.

As you grow, WorkAxle grows along with you.

Compliant

Compliance with labor law and governmental regulations is non-negotiable. Not only is non-compliance considered a serious case of malpractice, it is also potentially extremely costly; just 1 case of non-compliance can ruin a company.

This is why WorkAxle has built-in measures to ensure you remain compliant at all times, and that by doing so, the rights and interests of both you and your employees are respected. 

Overall, WorkAxle was designed to save you time and money while making your and your employees’ lives easier; the time and costs savings range from 70-90%

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WorkAxle in action?

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